, home
Customer access Request an enterprise demo
Request an enterprise demo Customer access

Enterprise operations / APPLICATION BLUEPRINT

Corporate Records Retention & Disposition

Classifies business records against configured retention obligations and access rules.

Start generatingExplore illustrative interface

11 workspace menus · 11 business workflows · 5 role profiles

Application blueprint only. This is a proposed design, not a deployed or production-tested system. Screens and sample figures are illustrative; workflows, business rules, approvals, permissions and integrations require confirmation before build.

Designed for operations coordinators and the responsible business owners

Corporate Records Retention & Disposition workspace interface preview; illustrative records and figures.
Corporate Records Retention & Disposition — operational workspaceIllustrative interface · Sample dataView full interface →

Explore an illustrative interface.

Illustrative workspace and record review. Select a concept screen to inspect it in full.

Corporate Records Retention & Disposition workspace interface preview; illustrative records and figures.
Corporate Records Retention & Disposition — operational workspaceIllustrative interface · Sample dataView full interface →
Corporate Records Retention & Disposition record interface preview; illustrative records and figures.
Corporate Records Retention & Disposition — record and workflow reviewIllustrative interface · Sample dataView full interface →

Operational dashboards and work queues.

Operational views

Review work, evidence, exceptions and authorised decisions within a defined operating scope.

Business unitPeriodAssigned teamReview state

Dashboard measures

  • Active control records
    Count of all records in the selected workspace.
  • Review queue
    Records at the third stage of the business workflow.
  • Needs attention
    Records with an assigned review requirement.
  • Final-stage records
    Records in the fourth business workflow stage.

Business workflow and operating scope

Classifies business records against configured retention obligations and access rules. Tracks legal holds, identifies records eligible for disposition and routes destruction or archival transfer for approval, retaining evidence of decisions, exceptions and completed disposition actions.

Operations

Operational overview

Review the work position and priority actions.

Legal holds

Coordinate legal holds with assigned responsibilities, linked records and review history.

Disposition eligibility

Coordinate disposition eligibility with assigned responsibilities, linked records and review history.

Destruction or archival transfer

Coordinate destruction or archival transfer with assigned responsibilities, linked records and review history.

Disposition decision evidence

Coordinate disposition decision evidence with assigned responsibilities, linked records and review history.

Completed disposition actions

Coordinate completed disposition actions with assigned responsibilities, linked records and review history.

Work register

Coordinate work register with assigned responsibilities, linked records and review history.

Insights

Reports and saved views

Review the reporting scope and export agreed operational views.

Governance

Approvals and exceptions

Review delegated decisions, exceptions and recorded conditions.

Audit history

Trace accepted changes, decisions and accountable actions.

Access and configuration

Manage the agreed role permissions and configurable operating rules.

The end-to-end business journey.

From intake to authorised completion, with evidence at each decision.

01

Define the control scope

Establish the scope of legal holds, capture the required records and assign the accountable team.

02

Collect evidence and exceptions

Coordinate disposition eligibility, destruction or archival transfer, with linked evidence and visible outstanding actions.

03

Record the review decision

Review the relevant conditions and exceptions. Record the authorised outcome and its supporting evidence.

04

Track corrective actions

Confirm the resulting records and handovers. Track remaining obligations, later changes and follow-up actions.

Business workflows

Select a workflow to review the steps, responsibilities, approval and exception handling.

01 · Track legal holds

Coordinate legal holds within Corporate Records Retention and Disposition.

Trigger
Legal holds requires a new record, an agreed review or a controlled change.

Responsible role
Records or case coordinator

  • Register legal holds and its operating scope
  • Assign the accountable owner and required actions
  • Review the relevant evidence and unresolved conditions
  • Confirm the accepted outcome and retain its history

Approval
Authorised decision maker records the decision when the action changes an accepted commitment or requires delegated authority.

Exception handling
Required information or responsibility is missing, or an operating condition changes.

Outcome
A completed operating record with its linked evidence and remaining obligations.

02 · Identify records eligible

Coordinate records eligible within Corporate Records Retention and Disposition.

Trigger
Records eligible requires a new record, an agreed review or a controlled change.

Responsible role
Records or case coordinator

  • Register records eligible and its operating scope
  • Assign the accountable owner and required actions
  • Review the relevant evidence and unresolved conditions
  • Confirm the accepted outcome and retain its history

Approval
Authorised decision maker records the decision when the action changes an accepted commitment or requires delegated authority.

Exception handling
Required information or responsibility is missing, or an operating condition changes.

Outcome
A completed operating record with its linked evidence and remaining obligations.

03 · Route destruction or archival transfer

Coordinate destruction or archival transfer within Corporate Records Retention and Disposition.

Trigger
Destruction or archival transfer requires a new record, an agreed review or a controlled change.

Responsible role
Records or case coordinator

  • Register destruction or archival transfer and its operating scope
  • Identify continuing obligations and dependencies
  • Obtain receiving-owner acceptance
  • Record the authorised transfer and follow-up

Approval
Authorised decision maker records the decision when the action changes an accepted commitment or requires delegated authority.

Exception handling
The receiving team declines an obligation or a dependency remains open.

Outcome
Accepted responsibility, transfer evidence and retained follow-up obligations.

04 · Coordinate disposition eligibility

Coordinate disposition eligibility within Corporate Records Retention and Disposition.

Trigger
Disposition eligibility requires a new record, an agreed review or a controlled change.

Responsible role
Records or case coordinator

  • Register disposition eligibility and its operating scope
  • Assign the accountable owner and required actions
  • Review the relevant evidence and unresolved conditions
  • Confirm the accepted outcome and retain its history

Approval
Authorised decision maker records the decision when the action changes an accepted commitment or requires delegated authority.

Exception handling
Required information or responsibility is missing, or an operating condition changes.

Outcome
A completed operating record with its linked evidence and remaining obligations.

05 · Coordinate disposition decision evidence

Coordinate disposition decision evidence within Corporate Records Retention and Disposition.

Trigger
Disposition decision evidence requires a new record, an agreed review or a controlled change.

Responsible role
Assurance reviewer

  • Register disposition decision evidence and its operating scope
  • Collect the linked records and qualified evidence
  • Assign the responsible reviewer and record findings
  • Accept the outcome or assign corrective follow-up

Approval
Authorised decision maker records the decision when the action changes an accepted commitment or requires delegated authority.

Exception handling
Evidence is incomplete, disputed, expired or outside the reviewer’s authority.

Outcome
A review finding, its accepted evidence and any accountable corrective actions.

06 · Coordinate completed disposition actions

Coordinate completed disposition actions within Corporate Records Retention and Disposition.

Trigger
Completed disposition actions requires a new record, an agreed review or a controlled change.

Responsible role
Records or case coordinator

  • Register completed disposition actions and its operating scope
  • Assign the accountable owner and required actions
  • Review the relevant evidence and unresolved conditions
  • Confirm the accepted outcome and retain its history

Approval
Authorised decision maker records the decision when the action changes an accepted commitment or requires delegated authority.

Exception handling
Required information or responsibility is missing, or an operating condition changes.

Outcome
A completed operating record with its linked evidence and remaining obligations.

07 · Register the operating requirement

Coordinate operating requirement within Corporate Records Retention and Disposition.

Trigger
Operating requirement requires a new record, an agreed review or a controlled change.

Responsible role
Records or case coordinator

  • Register operating requirement and its operating scope
  • Compare options, dependencies and operating constraints
  • Review the selected option with its accountable owners
  • Accept the plan and track its delivery conditions

Approval
Authorised decision maker records the decision when the action changes an accepted commitment or requires delegated authority.

Exception handling
An assumption changes, prerequisites are missing or stakeholders cannot accept the proposed commitment.

Outcome
An approved operating plan and owned actions for its accepted conditions.

08 · Resolve operating exceptions

Coordinate operating exceptions within Corporate Records Retention and Disposition.

Trigger
Operating exceptions requires a new record, an agreed review or a controlled change.

Responsible role
Records or case coordinator

  • Register operating exceptions and its operating scope
  • Gather the relevant evidence and review options
  • Route the case to the delegated decision owner
  • Record the outcome, conditions and follow-up obligations

Approval
Authorised decision maker records the decision when the action changes an accepted commitment or requires delegated authority.

Exception handling
The case exceeds delegation, contains a conflict or has disputed evidence.

Outcome
An authorised decision or escalation with accountable resolution actions.

09 · Verify completion and follow-up

Coordinate completion and follow-up within Corporate Records Retention and Disposition.

Trigger
Completion and follow-up requires a new record, an agreed review or a controlled change.

Responsible role
Assurance reviewer

  • Register completion and follow-up and its operating scope
  • Collect the linked records and qualified evidence
  • Assign the responsible reviewer and record findings
  • Accept the outcome or assign corrective follow-up

Approval
Authorised decision maker records the decision when the action changes an accepted commitment or requires delegated authority.

Exception handling
Evidence is incomplete, disputed, expired or outside the reviewer’s authority.

Outcome
A review finding, its accepted evidence and any accountable corrective actions.

10 · Review controlled operating changes

Coordinate controlled operating changes within Corporate Records Retention and Disposition.

Trigger
Controlled operating changes requires a new record, an agreed review or a controlled change.

Responsible role
Assurance reviewer

  • Register controlled operating changes and its operating scope
  • Collect the linked records and qualified evidence
  • Assign the responsible reviewer and record findings
  • Accept the outcome or assign corrective follow-up

Approval
Authorised decision maker records the decision when the action changes an accepted commitment or requires delegated authority.

Exception handling
Evidence is incomplete, disputed, expired or outside the reviewer’s authority.

Outcome
A review finding, its accepted evidence and any accountable corrective actions.

11 · Prepare scoped operational reports

Coordinate scoped operational reports within Corporate Records Retention and Disposition.

Trigger
Scoped operational reports requires a new record, an agreed review or a controlled change.

Responsible role
Records or case coordinator

  • Register scoped operational reports and its operating scope
  • Assign the accountable owner and required actions
  • Review the relevant evidence and unresolved conditions
  • Confirm the accepted outcome and retain its history

Approval
Authorised decision maker records the decision when the action changes an accepted commitment or requires delegated authority.

Exception handling
Required information or responsibility is missing, or an operating condition changes.

Outcome
A completed operating record with its linked evidence and remaining obligations.

Governance and control

  • Role permissions reflect the agreed responsibilities and restricted record access.
  • Required information and evidence are checked before the relevant decision or handover.
  • Exceptions have a named owner, recorded reason and an authorised resolution.
  • Approved changes retain their previous values, accountable decisions and linked evidence.
  • Integration mappings, business rules and acceptance criteria are reviewed with the customer.
Operating rules by business workflow
  • For legal holds, the record retains an accountable owner, its supporting evidence and accepted outcome.
  • For records eligible, the record retains an accountable owner, its supporting evidence and accepted outcome.
  • For destruction or archival transfer, a receiving owner, evidence of acceptance and unresolved obligations are recorded before a handover closes.
  • For disposition eligibility, the record retains an accountable owner, its supporting evidence and accepted outcome.
  • For disposition decision evidence, evidence, reviewer authority and acceptance conditions are visible before a reviewed outcome is accepted.
  • For completed disposition actions, the record retains an accountable owner, its supporting evidence and accepted outcome.
  • For operating requirement, the accepted plan records assumptions, rejected alternatives, dependencies and conditions.
  • For operating exceptions, a decision retains its authority, reason, supporting evidence and resulting obligations.
  • For completion and follow-up, evidence, reviewer authority and acceptance conditions are visible before a reviewed outcome is accepted.
  • For controlled operating changes, evidence, reviewer authority and acceptance conditions are visible before a reviewed outcome is accepted.
  • For scoped operational reports, the record retains an accountable owner, its supporting evidence and accepted outcome.

Data, interfaces and operating requirements.

Core records

Control recordLegal holdsDisposition eligibilityDestruction or archival transferDisposition decision evidenceCompleted disposition actionsDecisionSupporting evidenceActivity history
Record fields and linked information
  • Record identifier — Stable reference for the operating transaction.
  • Business unit — Business scope used for responsibility and reporting.
  • Operating subject — The request, commitment or work item being handled.
  • Accountable owner — Named responsibility for the next action.
  • Workflow stage — Current position in the agreed business journey.
  • Review requirement — Required review and outstanding decision.
  • Due or review date — Agreed action window or review trigger.
  • Linked evidence — Source records supporting the operating decision.
  • Decision authority — The delegated authority relevant to the accepted outcome.
  • Accepted outcome — Recorded decision and its business consequences.
  • Follow-up obligation — Remaining responsibilities after an accepted action.
  • Revision history — Trace of accepted changes and their evidence.
  • Legal holds reference — Link the relevant legal holds to the operating transaction and its decision evidence.
  • Disposition eligibility reference — Link the relevant disposition eligibility to the operating transaction and its decision evidence.
  • Destruction or archival transfer reference — Link the relevant destruction or archival transfer to the operating transaction and its decision evidence.
  • Disposition decision evidence reference — Link the relevant disposition decision evidence to the operating transaction and its decision evidence.
  • Completed disposition actions reference — Link the relevant completed disposition actions to the operating transaction and its decision evidence.

Systems and interfaces

  • ERP or existing operational records
  • Approved reporting and service interfaces
  • Identity and role-based access services
  • Approved document and communication services

Interface scope, data mapping and testing are agreed for each engagement.

Implementation requirements
Confirm the operating boundaries, legal holds, responsible roles, review authority, record retention, interface mappings and acceptance scenarios.

Mobile and tablet access

Authorised users can review legal holds, supporting records and assigned actions through mobile and tablet access. The relevant tasks and permissions are agreed for the deployment.

Access approved workflows through the Dalfin mobile app. Device tasks and permissions are confirmed for the deployment.

Apple App Store ↗Google Play ↗

AI extensions

Core workflows and approval rules are defined with your business owners. Operational AI can be assessed separately against a specific business outcome and review requirements.

AI extensions are scoped around the required data, business outcome and review controls.

Engineered with Genesis.

Structured application engineering

Connect requirements, roles, records, workflows and interfaces through the agreed Genesis engineering process.

Controlled changes

Review dependency impact and validation requirements. Context Memory supports governed changes and accepted application revisions.

Deployment and support

Agree customer cloud or on-premises requirements, device access, implementation acceptance and ongoing engineering support.

AN EXAMPLE OPERATING SCENARIO

What to validate in a scoped demonstration.

Start with legal holds and follow the record through collect evidence and exceptions. Introduce a missing item or operating exception, record the authorised resolution and inspect the final handover, evidence and history.

What to review

  • A saved end-to-end transaction
  • An exception and its authorised resolution
  • Different operator, approver and reviewer permissions
  • Final records, history and the relevant report
Discuss this solution

Questions before implementation.

What can we review in a tailored demonstration?

Review a representative control record, its workflow stages, accountable roles, an exception and the resulting operational report. Bring the business process and existing system requirements that matter to your organisation.

How is the solution adapted to our organisation?

The operating scope covers your records, role permissions, review authority, business rules and integration boundaries. These requirements are agreed with the responsible business owners.

How does the solution connect with existing systems?

Connection design defines interfaces, data ownership, mapping, authentication and exception handling. The agreed implementation includes validation against the selected systems and workflows.

How are subsequent changes controlled?

The agreed engineering approach covers review of change impact, bounded implementation, validation and accepted revisions. Discuss the relevant Genesis Context Memory and support requirements during solution scoping.