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Manufacturing / APPLICATION BLUEPRINT

Subcontract Processing & Material Custody

Tracks materials sent to subcontractors for external processing, including custody, quantities and agreed milestones.

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13 workspace menus · 12 business workflows · 5 role profiles

Application blueprint only. This is a proposed design, not a deployed or production-tested system. Screens and sample figures are illustrative; workflows, business rules, approvals, permissions and integrations require confirmation before build.

Designed for production coordinators and the responsible business owners

Subcontract Processing & Material Custody workspace interface preview; illustrative records and figures.
Subcontract Processing & Material Custody — operational workspaceIllustrative interface · Sample dataView full interface →

Explore an illustrative interface.

Illustrative workspace and record review. Select a concept screen to inspect it in full.

Subcontract Processing & Material Custody workspace interface preview; illustrative records and figures.
Subcontract Processing & Material Custody — operational workspaceIllustrative interface · Sample dataView full interface →
Subcontract Processing & Material Custody record interface preview; illustrative records and figures.
Subcontract Processing & Material Custody — record and workflow reviewIllustrative interface · Sample dataView full interface →

Operational dashboards and work queues.

Operational views

Review work, evidence, exceptions and authorised decisions within a defined operating scope.

Plant / work centrePeriodAssigned teamReview state

Dashboard measures

  • Active commitment records
    Count of all records in the selected workspace.
  • Review queue
    Records at the third stage of the business workflow.
  • Needs attention
    Records with an assigned review requirement.
  • Final-stage records
    Records in the fourth business workflow stage.

Business workflow and operating scope

Tracks materials sent to subcontractors for external processing, including custody, quantities and agreed milestones. Reconciles returned goods and certificates, records yield losses or discrepancies and coordinates supplier charges, with a complete history of material movements.

Operations

Operational overview

Review the work position and priority actions.

Materials sent

Coordinate materials sent with assigned responsibilities, linked records and review history.

Including custody

Coordinate including custody with assigned responsibilities, linked records and review history.

Quantities

Coordinate quantities with assigned responsibilities, linked records and review history.

Milestones

Coordinate milestones with assigned responsibilities, linked records and review history.

Returned goods

Coordinate returned goods with assigned responsibilities, linked records and review history.

Certificates

Coordinate certificates with assigned responsibilities, linked records and review history.

Yield losses or discrepancies

Coordinate yield losses or discrepancies with assigned responsibilities, linked records and review history.

Supplier charges

Coordinate supplier charges with assigned responsibilities, linked records and review history.

Insights

Reports and saved views

Review the reporting scope and export agreed operational views.

Governance

Approvals and exceptions

Review delegated decisions, exceptions and recorded conditions.

Audit history

Trace accepted changes, decisions and accountable actions.

Access and configuration

Manage the agreed role permissions and configurable operating rules.

The end-to-end business journey.

From intake to authorised completion, with evidence at each decision.

01

Register the commitment

Establish the scope of materials sent, capture the required records and assign the accountable team.

02

Review authority and terms

Coordinate including custody, quantities, with linked evidence and visible outstanding actions.

03

Track deliverables and obligations

Review the relevant conditions and exceptions. Record the authorised outcome and its supporting evidence.

04

Resolve variations and closure

Confirm the resulting records and handovers. Track remaining obligations, later changes and follow-up actions.

Business workflows

Select a workflow to review the steps, responsibilities, approval and exception handling.

01 · Track materials sent

Coordinate materials sent within Subcontract Processing and Material Custody.

Trigger
Materials sent requires a new record, an agreed review or a controlled change.

Responsible role
Production coordinator

  • Register materials sent and its operating scope
  • Assign the accountable owner and required actions
  • Review the relevant evidence and unresolved conditions
  • Confirm the accepted outcome and retain its history

Approval
Plant approver records the decision when the action changes an accepted commitment or requires delegated authority.

Exception handling
Required information or responsibility is missing, or an operating condition changes.

Outcome
A completed operating record with its linked evidence and remaining obligations.

02 · Reconcile returned goods and certificates

Coordinate returned goods and certificates within Subcontract Processing and Material Custody.

Trigger
Returned goods and certificates requires a new record, an agreed review or a controlled change.

Responsible role
Quality reviewer

  • Register returned goods and certificates and its operating scope
  • Compare amounts, attribution and accepted conditions
  • Route differences to the accountable finance reviewer
  • Record authorised adjustments and the accepted position

Approval
Plant approver records the decision when the action changes an accepted commitment or requires delegated authority.

Exception handling
Amounts, ownership or allocation evidence do not agree.

Outcome
A reconciled position, approved adjustments and separately owned outstanding items.

03 · Record yield losses or discrepancies

Coordinate yield losses or discrepancies within Subcontract Processing and Material Custody.

Trigger
Yield losses or discrepancies requires a new record, an agreed review or a controlled change.

Responsible role
Production coordinator

  • Register yield losses or discrepancies and its operating scope
  • Assign the accountable owner and required actions
  • Review the relevant evidence and unresolved conditions
  • Confirm the accepted outcome and retain its history

Approval
Plant approver records the decision when the action changes an accepted commitment or requires delegated authority.

Exception handling
Required information or responsibility is missing, or an operating condition changes.

Outcome
A completed operating record with its linked evidence and remaining obligations.

04 · Coordinate supplier charges

Coordinate supplier charges within Subcontract Processing and Material Custody.

Trigger
Supplier charges requires a new record, an agreed review or a controlled change.

Responsible role
Production coordinator

  • Register supplier charges and its operating scope
  • Assign the accountable owner and required actions
  • Review the relevant evidence and unresolved conditions
  • Confirm the accepted outcome and retain its history

Approval
Plant approver records the decision when the action changes an accepted commitment or requires delegated authority.

Exception handling
Required information or responsibility is missing, or an operating condition changes.

Outcome
A completed operating record with its linked evidence and remaining obligations.

05 · Coordinate including custody

Coordinate including custody within Subcontract Processing and Material Custody.

Trigger
Including custody requires a new record, an agreed review or a controlled change.

Responsible role
Production coordinator

  • Register including custody and its operating scope
  • Assign the accountable owner and required actions
  • Review the relevant evidence and unresolved conditions
  • Confirm the accepted outcome and retain its history

Approval
Plant approver records the decision when the action changes an accepted commitment or requires delegated authority.

Exception handling
Required information or responsibility is missing, or an operating condition changes.

Outcome
A completed operating record with its linked evidence and remaining obligations.

06 · Coordinate quantities

Coordinate quantities within Subcontract Processing and Material Custody.

Trigger
Quantities requires a new record, an agreed review or a controlled change.

Responsible role
Production coordinator

  • Register quantities and its operating scope
  • Assign the accountable owner and required actions
  • Review the relevant evidence and unresolved conditions
  • Confirm the accepted outcome and retain its history

Approval
Plant approver records the decision when the action changes an accepted commitment or requires delegated authority.

Exception handling
Required information or responsibility is missing, or an operating condition changes.

Outcome
A completed operating record with its linked evidence and remaining obligations.

07 · Coordinate milestones

Coordinate milestones within Subcontract Processing and Material Custody.

Trigger
Milestones requires a new record, an agreed review or a controlled change.

Responsible role
Production coordinator

  • Register milestones and its operating scope
  • Assign the accountable owner and required actions
  • Review the relevant evidence and unresolved conditions
  • Confirm the accepted outcome and retain its history

Approval
Plant approver records the decision when the action changes an accepted commitment or requires delegated authority.

Exception handling
Required information or responsibility is missing, or an operating condition changes.

Outcome
A completed operating record with its linked evidence and remaining obligations.

08 · Register the operating requirement

Coordinate operating requirement within Subcontract Processing and Material Custody.

Trigger
Operating requirement requires a new record, an agreed review or a controlled change.

Responsible role
Production coordinator

  • Register operating requirement and its operating scope
  • Compare options, dependencies and operating constraints
  • Review the selected option with its accountable owners
  • Accept the plan and track its delivery conditions

Approval
Plant approver records the decision when the action changes an accepted commitment or requires delegated authority.

Exception handling
An assumption changes, prerequisites are missing or stakeholders cannot accept the proposed commitment.

Outcome
An approved operating plan and owned actions for its accepted conditions.

09 · Resolve operating exceptions

Coordinate operating exceptions within Subcontract Processing and Material Custody.

Trigger
Operating exceptions requires a new record, an agreed review or a controlled change.

Responsible role
Production coordinator

  • Register operating exceptions and its operating scope
  • Gather the relevant evidence and review options
  • Route the case to the delegated decision owner
  • Record the outcome, conditions and follow-up obligations

Approval
Plant approver records the decision when the action changes an accepted commitment or requires delegated authority.

Exception handling
The case exceeds delegation, contains a conflict or has disputed evidence.

Outcome
An authorised decision or escalation with accountable resolution actions.

10 · Verify completion and follow-up

Coordinate completion and follow-up within Subcontract Processing and Material Custody.

Trigger
Completion and follow-up requires a new record, an agreed review or a controlled change.

Responsible role
Quality reviewer

  • Register completion and follow-up and its operating scope
  • Collect the linked records and qualified evidence
  • Assign the responsible reviewer and record findings
  • Accept the outcome or assign corrective follow-up

Approval
Plant approver records the decision when the action changes an accepted commitment or requires delegated authority.

Exception handling
Evidence is incomplete, disputed, expired or outside the reviewer’s authority.

Outcome
A review finding, its accepted evidence and any accountable corrective actions.

11 · Review controlled operating changes

Coordinate controlled operating changes within Subcontract Processing and Material Custody.

Trigger
Controlled operating changes requires a new record, an agreed review or a controlled change.

Responsible role
Quality reviewer

  • Register controlled operating changes and its operating scope
  • Collect the linked records and qualified evidence
  • Assign the responsible reviewer and record findings
  • Accept the outcome or assign corrective follow-up

Approval
Plant approver records the decision when the action changes an accepted commitment or requires delegated authority.

Exception handling
Evidence is incomplete, disputed, expired or outside the reviewer’s authority.

Outcome
A review finding, its accepted evidence and any accountable corrective actions.

12 · Prepare scoped operational reports

Coordinate scoped operational reports within Subcontract Processing and Material Custody.

Trigger
Scoped operational reports requires a new record, an agreed review or a controlled change.

Responsible role
Production coordinator

  • Register scoped operational reports and its operating scope
  • Assign the accountable owner and required actions
  • Review the relevant evidence and unresolved conditions
  • Confirm the accepted outcome and retain its history

Approval
Plant approver records the decision when the action changes an accepted commitment or requires delegated authority.

Exception handling
Required information or responsibility is missing, or an operating condition changes.

Outcome
A completed operating record with its linked evidence and remaining obligations.

Governance and control

  • Role permissions reflect the agreed responsibilities and restricted record access.
  • Required information and evidence are checked before the relevant decision or handover.
  • Exceptions have a named owner, recorded reason and an authorised resolution.
  • Approved changes retain their previous values, accountable decisions and linked evidence.
  • Integration mappings, business rules and acceptance criteria are reviewed with the customer.
Operating rules by business workflow
  • For materials sent, the record retains an accountable owner, its supporting evidence and accepted outcome.
  • For returned goods and certificates, adjustments require source evidence, a recorded reason and authorised financial review.
  • For yield losses or discrepancies, the record retains an accountable owner, its supporting evidence and accepted outcome.
  • For supplier charges, the record retains an accountable owner, its supporting evidence and accepted outcome.
  • For including custody, the record retains an accountable owner, its supporting evidence and accepted outcome.
  • For quantities, the record retains an accountable owner, its supporting evidence and accepted outcome.
  • For milestones, the record retains an accountable owner, its supporting evidence and accepted outcome.
  • For operating requirement, the accepted plan records assumptions, rejected alternatives, dependencies and conditions.
  • For operating exceptions, a decision retains its authority, reason, supporting evidence and resulting obligations.
  • For completion and follow-up, evidence, reviewer authority and acceptance conditions are visible before a reviewed outcome is accepted.
  • For controlled operating changes, evidence, reviewer authority and acceptance conditions are visible before a reviewed outcome is accepted.
  • For scoped operational reports, the record retains an accountable owner, its supporting evidence and accepted outcome.

Data, interfaces and operating requirements.

Core records

Commitment recordMaterials sentIncluding custodyQuantitiesMilestonesReturned goodsDecisionSupporting evidenceActivity history
Record fields and linked information
  • Record identifier — Stable reference for the operating transaction.
  • Plant / work centre — Business scope used for responsibility and reporting.
  • Operating subject — The request, commitment or work item being handled.
  • Accountable owner — Named responsibility for the next action.
  • Workflow stage — Current position in the agreed business journey.
  • Review requirement — Required review and outstanding decision.
  • Due or review date — Agreed action window or review trigger.
  • Linked evidence — Source records supporting the operating decision.
  • Decision authority — The delegated authority relevant to the accepted outcome.
  • Accepted outcome — Recorded decision and its business consequences.
  • Follow-up obligation — Remaining responsibilities after an accepted action.
  • Revision history — Trace of accepted changes and their evidence.
  • Materials sent reference — Link the relevant materials sent to the operating transaction and its decision evidence.
  • Including custody reference — Link the relevant including custody to the operating transaction and its decision evidence.
  • Quantities reference — Link the relevant quantities to the operating transaction and its decision evidence.
  • Milestones reference — Link the relevant milestones to the operating transaction and its decision evidence.
  • Returned goods reference — Link the relevant returned goods to the operating transaction and its decision evidence.

Systems and interfaces

  • ERP, production planning and material records
  • MES, quality or laboratory interfaces
  • Identity and role-based access services
  • Approved document and communication services

Interface scope, data mapping and testing are agreed for each engagement.

Implementation requirements
Confirm the operating boundaries, materials sent, responsible roles, review authority, record retention, interface mappings and acceptance scenarios.

Mobile and tablet access

Authorised users can review materials sent, supporting records and assigned actions through mobile and tablet access. The relevant tasks and permissions are agreed for the deployment.

Access approved workflows through the Dalfin mobile app. Device tasks and permissions are confirmed for the deployment.

Apple App Store ↗Google Play ↗

AI extensions

Core workflows and approval rules are defined with your business owners. Operational AI can be assessed separately against a specific business outcome and review requirements.

AI extensions are scoped around the required data, business outcome and review controls.

Engineered with Genesis.

Structured application engineering

Connect requirements, roles, records, workflows and interfaces through the agreed Genesis engineering process.

Controlled changes

Review dependency impact and validation requirements. Context Memory supports governed changes and accepted application revisions.

Deployment and support

Agree customer cloud or on-premises requirements, device access, implementation acceptance and ongoing engineering support.

AN EXAMPLE OPERATING SCENARIO

What to validate in a scoped demonstration.

Start with materials sent and follow the record through review authority and terms. Introduce a missing item or operating exception, record the authorised resolution and inspect the final handover, evidence and history.

What to review

  • A saved end-to-end transaction
  • An exception and its authorised resolution
  • Different operator, approver and reviewer permissions
  • Final records, history and the relevant report
Discuss this solution

Questions before implementation.

What can we review in a tailored demonstration?

Review a representative commitment record, its workflow stages, accountable roles, an exception and the resulting operational report. Bring the business process and existing system requirements that matter to your organisation.

How is the solution adapted to our organisation?

The operating scope covers your records, role permissions, review authority, business rules and integration boundaries. These requirements are agreed with the responsible business owners.

How does the solution connect with existing systems?

Connection design defines interfaces, data ownership, mapping, authentication and exception handling. The agreed implementation includes validation against the selected systems and workflows.

How are subsequent changes controlled?

The agreed engineering approach covers review of change impact, bounded implementation, validation and accepted revisions. Discuss the relevant Genesis Context Memory and support requirements during solution scoping.