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Real estate & facilities / APPLICATION BLUEPRINT

Corporate Estate Occupancy & Consolidation Planning

Supports corporate property consolidation using lease expiries, utilisation and workforce requirements.

Start generatingExplore illustrative interface

13 workspace menus · 13 business workflows · 5 role profiles

Application blueprint only. This is a proposed design, not a deployed or production-tested system. Screens and sample figures are illustrative; workflows, business rules, approvals, permissions and integrations require confirmation before build.

Designed for property coordinators and the responsible business owners

Corporate Estate Occupancy & Consolidation Planning workspace interface preview; illustrative records and figures.
Corporate Estate Occupancy & Consolidation Planning — operational workspaceIllustrative interface · Sample dataView full interface →

Explore an illustrative interface.

Illustrative workspace and record review. Select a concept screen to inspect it in full.

Corporate Estate Occupancy & Consolidation Planning workspace interface preview; illustrative records and figures.
Corporate Estate Occupancy & Consolidation Planning — operational workspaceIllustrative interface · Sample dataView full interface →
Corporate Estate Occupancy & Consolidation Planning record interface preview; illustrative records and figures.
Corporate Estate Occupancy & Consolidation Planning — record and workflow reviewIllustrative interface · Sample dataView full interface →

Operational dashboards and work queues.

Operational views

Review work, evidence, exceptions and authorised decisions within a defined operating scope.

Property / facilityPeriodAssigned teamReview state

Dashboard measures

  • Active operational records
    Count of all records in the selected workspace.
  • Review queue
    Records at the third stage of the business workflow.
  • Needs attention
    Records with an assigned review requirement.
  • Final-stage records
    Records in the fourth business workflow stage.

Business workflow and operating scope

Supports corporate property consolidation using lease expiries, utilisation and workforce requirements. Compares reviewed relocation, renewal and consolidation options, records approved portfolio actions and tracks transitions, with evidence of realised occupancy outcomes and outstanding business commitments.

Operations

Operational overview

Review the work position and priority actions.

Corporate property consolidation

Coordinate corporate property consolidation with assigned responsibilities, linked records and review history.

Utilisation

Coordinate utilisation with assigned responsibilities, linked records and review history.

Workforce requirements

Coordinate workforce requirements with assigned responsibilities, linked records and review history.

Reviewed relocation

Coordinate reviewed relocation with assigned responsibilities, linked records and review history.

Renewal

Coordinate renewal with assigned responsibilities, linked records and review history.

Consolidation options

Coordinate consolidation options with assigned responsibilities, linked records and review history.

Portfolio actions

Coordinate portfolio actions with assigned responsibilities, linked records and review history.

Transitions

Coordinate transitions with assigned responsibilities, linked records and review history.

Insights

Reports and saved views

Review the reporting scope and export agreed operational views.

Governance

Approvals and exceptions

Review delegated decisions, exceptions and recorded conditions.

Audit history

Trace accepted changes, decisions and accountable actions.

Access and configuration

Manage the agreed role permissions and configurable operating rules.

The end-to-end business journey.

From intake to authorised completion, with evidence at each decision.

01

Register the operating requirement

Establish the scope of corporate property consolidation, capture the required records and assign the accountable team.

02

Coordinate records and evidence

Coordinate utilisation, workforce requirements, with linked evidence and visible outstanding actions.

03

Review exceptions and authorise action

Review the relevant conditions and exceptions. Record the authorised outcome and its supporting evidence.

04

Track completion and follow-up

Confirm the resulting records and handovers. Track remaining obligations, later changes and follow-up actions.

Business workflows

Select a workflow to review the steps, responsibilities, approval and exception handling.

01 · Support corporate property consolidation

Coordinate corporate property consolidation within Corporate Estate Occupancy and Consolidation Planning.

Trigger
Corporate property consolidation requires a new record, an agreed review or a controlled change.

Responsible role
Property coordinator

  • Register corporate property consolidation and its operating scope
  • Assign the accountable owner and required actions
  • Review the relevant evidence and unresolved conditions
  • Confirm the accepted outcome and retain its history

Approval
Authorised property approver records the decision when the action changes an accepted commitment or requires delegated authority.

Exception handling
Required information or responsibility is missing, or an operating condition changes.

Outcome
A completed operating record with its linked evidence and remaining obligations.

02 · Compare reviewed relocation

Coordinate reviewed relocation within Corporate Estate Occupancy and Consolidation Planning.

Trigger
Reviewed relocation requires a new record, an agreed review or a controlled change.

Responsible role
Commercial reviewer

  • Register reviewed relocation and its operating scope
  • Collect the linked records and qualified evidence
  • Assign the responsible reviewer and record findings
  • Accept the outcome or assign corrective follow-up

Approval
Authorised property approver records the decision when the action changes an accepted commitment or requires delegated authority.

Exception handling
Evidence is incomplete, disputed, expired or outside the reviewer’s authority.

Outcome
A review finding, its accepted evidence and any accountable corrective actions.

03 · Compare renewal

Coordinate renewal within Corporate Estate Occupancy and Consolidation Planning.

Trigger
Renewal requires a new record, an agreed review or a controlled change.

Responsible role
Property coordinator

  • Register renewal and its operating scope
  • Assign the accountable owner and required actions
  • Review the relevant evidence and unresolved conditions
  • Confirm the accepted outcome and retain its history

Approval
Authorised property approver records the decision when the action changes an accepted commitment or requires delegated authority.

Exception handling
Required information or responsibility is missing, or an operating condition changes.

Outcome
A completed operating record with its linked evidence and remaining obligations.

04 · Compare consolidation options

Coordinate consolidation options within Corporate Estate Occupancy and Consolidation Planning.

Trigger
Consolidation options requires a new record, an agreed review or a controlled change.

Responsible role
Property coordinator

  • Register consolidation options and its operating scope
  • Compare options, dependencies and operating constraints
  • Review the selected option with its accountable owners
  • Accept the plan and track its delivery conditions

Approval
Authorised property approver records the decision when the action changes an accepted commitment or requires delegated authority.

Exception handling
An assumption changes, prerequisites are missing or stakeholders cannot accept the proposed commitment.

Outcome
An approved operating plan and owned actions for its accepted conditions.

05 · Record approved portfolio actions

Coordinate approved portfolio actions within Corporate Estate Occupancy and Consolidation Planning.

Trigger
Approved portfolio actions requires a new record, an agreed review or a controlled change.

Responsible role
Property coordinator

  • Register approved portfolio actions and its operating scope
  • Gather the relevant evidence and review options
  • Route the case to the delegated decision owner
  • Record the outcome, conditions and follow-up obligations

Approval
Authorised property approver records the decision when the action changes an accepted commitment or requires delegated authority.

Exception handling
The case exceeds delegation, contains a conflict or has disputed evidence.

Outcome
An authorised decision or escalation with accountable resolution actions.

06 · Track transitions

Coordinate transitions within Corporate Estate Occupancy and Consolidation Planning.

Trigger
Transitions requires a new record, an agreed review or a controlled change.

Responsible role
Property coordinator

  • Register transitions and its operating scope
  • Identify continuing obligations and dependencies
  • Obtain receiving-owner acceptance
  • Record the authorised transfer and follow-up

Approval
Authorised property approver records the decision when the action changes an accepted commitment or requires delegated authority.

Exception handling
The receiving team declines an obligation or a dependency remains open.

Outcome
Accepted responsibility, transfer evidence and retained follow-up obligations.

07 · Coordinate utilisation

Coordinate utilisation within Corporate Estate Occupancy and Consolidation Planning.

Trigger
Utilisation requires a new record, an agreed review or a controlled change.

Responsible role
Property coordinator

  • Register utilisation and its operating scope
  • Assign the accountable owner and required actions
  • Review the relevant evidence and unresolved conditions
  • Confirm the accepted outcome and retain its history

Approval
Authorised property approver records the decision when the action changes an accepted commitment or requires delegated authority.

Exception handling
Required information or responsibility is missing, or an operating condition changes.

Outcome
A completed operating record with its linked evidence and remaining obligations.

08 · Coordinate workforce requirements

Coordinate workforce requirements within Corporate Estate Occupancy and Consolidation Planning.

Trigger
Workforce requirements requires a new record, an agreed review or a controlled change.

Responsible role
Property coordinator

  • Register workforce requirements and its operating scope
  • Compare options, dependencies and operating constraints
  • Review the selected option with its accountable owners
  • Accept the plan and track its delivery conditions

Approval
Authorised property approver records the decision when the action changes an accepted commitment or requires delegated authority.

Exception handling
An assumption changes, prerequisites are missing or stakeholders cannot accept the proposed commitment.

Outcome
An approved operating plan and owned actions for its accepted conditions.

09 · Register the operating requirement

Coordinate operating requirement within Corporate Estate Occupancy and Consolidation Planning.

Trigger
Operating requirement requires a new record, an agreed review or a controlled change.

Responsible role
Property coordinator

  • Register operating requirement and its operating scope
  • Compare options, dependencies and operating constraints
  • Review the selected option with its accountable owners
  • Accept the plan and track its delivery conditions

Approval
Authorised property approver records the decision when the action changes an accepted commitment or requires delegated authority.

Exception handling
An assumption changes, prerequisites are missing or stakeholders cannot accept the proposed commitment.

Outcome
An approved operating plan and owned actions for its accepted conditions.

10 · Resolve operating exceptions

Coordinate operating exceptions within Corporate Estate Occupancy and Consolidation Planning.

Trigger
Operating exceptions requires a new record, an agreed review or a controlled change.

Responsible role
Property coordinator

  • Register operating exceptions and its operating scope
  • Gather the relevant evidence and review options
  • Route the case to the delegated decision owner
  • Record the outcome, conditions and follow-up obligations

Approval
Authorised property approver records the decision when the action changes an accepted commitment or requires delegated authority.

Exception handling
The case exceeds delegation, contains a conflict or has disputed evidence.

Outcome
An authorised decision or escalation with accountable resolution actions.

11 · Verify completion and follow-up

Coordinate completion and follow-up within Corporate Estate Occupancy and Consolidation Planning.

Trigger
Completion and follow-up requires a new record, an agreed review or a controlled change.

Responsible role
Commercial reviewer

  • Register completion and follow-up and its operating scope
  • Collect the linked records and qualified evidence
  • Assign the responsible reviewer and record findings
  • Accept the outcome or assign corrective follow-up

Approval
Authorised property approver records the decision when the action changes an accepted commitment or requires delegated authority.

Exception handling
Evidence is incomplete, disputed, expired or outside the reviewer’s authority.

Outcome
A review finding, its accepted evidence and any accountable corrective actions.

12 · Review controlled operating changes

Coordinate controlled operating changes within Corporate Estate Occupancy and Consolidation Planning.

Trigger
Controlled operating changes requires a new record, an agreed review or a controlled change.

Responsible role
Commercial reviewer

  • Register controlled operating changes and its operating scope
  • Collect the linked records and qualified evidence
  • Assign the responsible reviewer and record findings
  • Accept the outcome or assign corrective follow-up

Approval
Authorised property approver records the decision when the action changes an accepted commitment or requires delegated authority.

Exception handling
Evidence is incomplete, disputed, expired or outside the reviewer’s authority.

Outcome
A review finding, its accepted evidence and any accountable corrective actions.

13 · Prepare scoped operational reports

Coordinate scoped operational reports within Corporate Estate Occupancy and Consolidation Planning.

Trigger
Scoped operational reports requires a new record, an agreed review or a controlled change.

Responsible role
Property coordinator

  • Register scoped operational reports and its operating scope
  • Assign the accountable owner and required actions
  • Review the relevant evidence and unresolved conditions
  • Confirm the accepted outcome and retain its history

Approval
Authorised property approver records the decision when the action changes an accepted commitment or requires delegated authority.

Exception handling
Required information or responsibility is missing, or an operating condition changes.

Outcome
A completed operating record with its linked evidence and remaining obligations.

Governance and control

  • Role permissions reflect the agreed responsibilities and restricted record access.
  • Required information and evidence are checked before the relevant decision or handover.
  • Exceptions have a named owner, recorded reason and an authorised resolution.
  • Approved changes retain their previous values, accountable decisions and linked evidence.
  • Integration mappings, business rules and acceptance criteria are reviewed with the customer.
Operating rules by business workflow
  • For corporate property consolidation, the record retains an accountable owner, its supporting evidence and accepted outcome.
  • For reviewed relocation, evidence, reviewer authority and acceptance conditions are visible before a reviewed outcome is accepted.
  • For renewal, the record retains an accountable owner, its supporting evidence and accepted outcome.
  • For consolidation options, the accepted plan records assumptions, rejected alternatives, dependencies and conditions.
  • For approved portfolio actions, a decision retains its authority, reason, supporting evidence and resulting obligations.
  • For transitions, a receiving owner, evidence of acceptance and unresolved obligations are recorded before a handover closes.
  • For utilisation, the record retains an accountable owner, its supporting evidence and accepted outcome.
  • For workforce requirements, the accepted plan records assumptions, rejected alternatives, dependencies and conditions.
  • For operating requirement, the accepted plan records assumptions, rejected alternatives, dependencies and conditions.
  • For operating exceptions, a decision retains its authority, reason, supporting evidence and resulting obligations.
  • For completion and follow-up, evidence, reviewer authority and acceptance conditions are visible before a reviewed outcome is accepted.
  • For controlled operating changes, evidence, reviewer authority and acceptance conditions are visible before a reviewed outcome is accepted.
  • For scoped operational reports, the record retains an accountable owner, its supporting evidence and accepted outcome.

Data, interfaces and operating requirements.

Core records

Operational recordCorporate property consolidationUtilisationWorkforce requirementsReviewed relocationRenewalDecisionSupporting evidenceActivity history
Record fields and linked information
  • Record identifier — Stable reference for the operating transaction.
  • Property / facility — Business scope used for responsibility and reporting.
  • Operating subject — The request, commitment or work item being handled.
  • Accountable owner — Named responsibility for the next action.
  • Workflow stage — Current position in the agreed business journey.
  • Review requirement — Required review and outstanding decision.
  • Due or review date — Agreed action window or review trigger.
  • Linked evidence — Source records supporting the operating decision.
  • Decision authority — The delegated authority relevant to the accepted outcome.
  • Accepted outcome — Recorded decision and its business consequences.
  • Follow-up obligation — Remaining responsibilities after an accepted action.
  • Revision history — Trace of accepted changes and their evidence.
  • Corporate property consolidation reference — Link the relevant corporate property consolidation to the operating transaction and its decision evidence.
  • Utilisation reference — Link the relevant utilisation to the operating transaction and its decision evidence.
  • Workforce requirements reference — Link the relevant workforce requirements to the operating transaction and its decision evidence.
  • Reviewed relocation reference — Link the relevant reviewed relocation to the operating transaction and its decision evidence.
  • Renewal reference — Link the relevant renewal to the operating transaction and its decision evidence.

Systems and interfaces

  • Property, tenancy and financial records
  • Approved facilities, billing or document interfaces
  • Identity and role-based access services
  • Approved document and communication services

Interface scope, data mapping and testing are agreed for each engagement.

Implementation requirements
Confirm the operating boundaries, corporate property consolidation, responsible roles, review authority, record retention, interface mappings and acceptance scenarios.

Mobile and tablet access

Authorised users can review corporate property consolidation, supporting records and assigned actions through mobile and tablet access. The relevant tasks and permissions are agreed for the deployment.

Access approved workflows through the Dalfin mobile app. Device tasks and permissions are confirmed for the deployment.

Apple App Store ↗Google Play ↗

AI extensions

Core workflows and approval rules are defined with your business owners. Operational AI can be assessed separately against a specific business outcome and review requirements.

AI extensions are scoped around the required data, business outcome and review controls.

Engineered with Genesis.

Structured application engineering

Connect requirements, roles, records, workflows and interfaces through the agreed Genesis engineering process.

Controlled changes

Review dependency impact and validation requirements. Context Memory supports governed changes and accepted application revisions.

Deployment and support

Agree customer cloud or on-premises requirements, device access, implementation acceptance and ongoing engineering support.

AN EXAMPLE OPERATING SCENARIO

What to validate in a scoped demonstration.

Start with corporate property consolidation and follow the record through coordinate records and evidence. Introduce a missing item or operating exception, record the authorised resolution and inspect the final handover, evidence and history.

What to review

  • A saved end-to-end transaction
  • An exception and its authorised resolution
  • Different operator, approver and reviewer permissions
  • Final records, history and the relevant report
Discuss this solution

Questions before implementation.

What can we review in a tailored demonstration?

Review a representative operational record, its workflow stages, accountable roles, an exception and the resulting operational report. Bring the business process and existing system requirements that matter to your organisation.

How is the solution adapted to our organisation?

The operating scope covers your records, role permissions, review authority, business rules and integration boundaries. These requirements are agreed with the responsible business owners.

How does the solution connect with existing systems?

Connection design defines interfaces, data ownership, mapping, authentication and exception handling. The agreed implementation includes validation against the selected systems and workflows.

How are subsequent changes controlled?

The agreed engineering approach covers review of change impact, bounded implementation, validation and accepted revisions. Discuss the relevant Genesis Context Memory and support requirements during solution scoping.